Highlights of HRMS Solutions in Estonia: 2024 Worktime Management system advice

Worktime management systems play a vital role in modern workplaces, serving as the cornerstone for efficient and accurate tracking of employee work hours and productivity. While their primary function is to streamline the process of recording and managing work hours, they are often integrated with other HRMS functionalities to offer a comprehensive solution for workforce management.

Over the years, work time management systems have evolved into a distinct tool category, separate from traditional HR systems. Initially serving as a backend tool for payroll processing, they have now become essential for optimizing workforce productivity and performance. As software developers continue to enhance their solutions, incorporating advanced features and functionalities, organizations are presented with new opportunities for improving efficiency and reducing operational costs. We can also expect a greater emphasis on integrating AI into time management tools to automate the planning and optimization process.

Interestingly, our survey has shown there are several paradigms when it comes to time management solutions:

• Heavily Used vs. Ignored: Some companies use them extensively across the organization, while others ignore time tracking altogether.

• Broad HR Suite vs. Integration Investment: Some prefer time management as part of a broader HR suite, while others are ready to invest in integrations.

• Generic vs. Customized: Some are content with a generic approach, whereas others seek highly specific customizations.

This underscores that selecting HRMS tools is a highly personalized journey, with many facets to consider for each tool. Here are a few distinct areas of functionality:

• Planning

• Tracking

• Mobile-friendly

• Employee self-service

• Registration options

• Employee tracking

Time Tracking Solutions in Estonia

In Estonia, numerous worktime management solutions are available, catering to the diverse needs of businesses across various industries. These solutions range from standalone platforms to integrated modules within larger HRMS suites.

Despite the variety of available systems, our survey revealed that almost 42% of respondents don’t use a time tracking system. How is it even possible?! Delving deeper, however, the reasons resurfaced:

• Some didn’t think mentioning Excel made sense (it does, Excel is our everything in HR).

• Some assumed time tracking is part of core HR (sometimes but it's not entirely).

• Some were pure white-collar companies without time-tracking tools.

Therefore, it's safe to say that only about 10% of organizations in the survey don’t have any time tracking tool in place.

User Satisfaction

Despite the availability of these solutions, feedback from HR managers suggests there is room for improvement. While customer support is generally rated positively, overall satisfaction levels are moderate. Common challenges highlighted in the survey include outdated interfaces, limited functionality, and difficulties in customization to meet organizational needs. Many organizations still rely on legacy systems or manual processes, leading to errors, inefficiencies, and compliance issues.

Organizations must prioritize modern, user-friendly solutions with robust functionality and flexibility to address these challenges and unlock the full potential of worktime management systems. By investing in advanced worktime management platforms, organizations can streamline workflows, improve accuracy, and empower employees to track their time more effectively.

Furthermore, implementing a comprehensive work time management system can support broader digitalization initiatives within organizations, modernizing HR processes and enhancing overall efficiency. By leveraging innovative technologies and best practices in worktime management, organizations can stay ahead of the curve and drive success in today's competitive business landscape.

User Comments Overview

Here is an overview of some comments left by users:

"Currently we are replacing our local system with an international one. In this new system, we track vacations and other types of absences. Every employee can track their own time and tasks in their calendars. Some departments also use Jira to track time and tasks."

"The system currently meets our basic needs, but we plan to switch to something different."

"It’s a good tool, but it’s really slow."

"As we sell our time to clients, time tracking is very important. People track time daily, and our flexible environment allows employees to follow their working hours easily, even during long hours in peak seasons."

User satisfaction isn't stellar, with time management tools scoring slightly below CoreHR, averaging an NPS of 5.8 (on a 10-point scale) compared to 6 for CoreHR.

Conclusion

We are likely to see another revolution in this class of tools soon thanks to the advances in AI. Whether we call them worktime management, scheduling, or time tracking, current user expectations are higher than what the market delivers in many cases.

For all your worktime management solution needs, reach out to us at HRMSguide.com.